Finance

Financial accounting

General accounting

Besides its general accounting features, this application simplifies the multi-currency management and multi-level closing entries (period 13-15 for example).

  • length of the account number left to the user’s free choice
  • free specification of the accounting period
  • licence periods to record entries from…to
  • free structure of the chart of accounts
  • hierarchical grouping of accounts
  • free presentation of balance sheets and operating accounts
  • batch entry processing
  • «provisional» entries with immediate updating of transaction figures
  • « final » batch validation of entries
  • manual entry with standard wording proposals
  • automatic entry of repetitive transactions
  • management of multi-currency accounts with historical prices and equivalent in base currency
  • search for accounts and entries using multiple criteria
  • display of accounts/results with/without «provisional» entries
  • multilevel closing entries (periods 13 – 15)
  • interest calculation
  • full financial statements and possible transfer to Excel
  • budgetary control
  • full management of VAT
  • history of all entries
  • imported accounting entries from external systems

Debtor accounting

In order to determine the result of a period or the complete cost of an item, the Debtor accounting application has a feature which automatically breaks down into multi-period invoices.

  • centralised processing of addresses and data concerning debtors
  • multi-currency management with its equivalent in its base currency
  • management of credit limits, solvency, etc.
  • flexible reminders (texts, tolerances, number of levels, time elapsed between reminders)
  • unlimited accounting treatments and reference to the accounts set up in financial and cost accounting
  • batch entry management with financial and cost charging (provisional and/final)
  • entries in foreign currency with plausibility checking of exchange rates and automatic calculation of exchange differencies
  • automatic multi-period invoice breaking down
  • automation of receipts (BVR, LSV+, BDD)
  • turnover follow-up
  • search and selection of entries by means of multiple criteria (part number, debtor, amount, etc.)
  • customisable output of statements (open posts, time lines/expiry, papers, account statements, etc.)
  • exportation to Excel
  • complete management of VAT
  • financial and cost accounting breakdown according to different VAT rates
  • importing accounting entries from external systems
  • interest calculation per debtor account

Creditor accounting

Optical Character Recognition (OCR) facilitates data extraction and reliability. The application also has a feature allowing the better management of invoice workflow thanks to the generation of electronic visas.

  • centralised management of addresses and data of suppliers/creditors
  • multi-currency management with its equivalent in its base currency
  • follow-up of payment terms and banking relationships
  • unlimited accounting treatment with reference to the accounts set up in financial and cost accounting
  • batch entry management with financial and cost charging (provisional and/final)
  • fast entry of invoices via optical recognition (OCR) with automatic search for the supplier’s data
  • automatic breakdown of multi-period invoices
  • electronic visa of workflow invoices
  • payment proposals made according to numerous criteria, (due date discount, part payments, etc.)
  • payment automation (DTA, OPAE)
  • automatic discount, exchange difference, deduction breakdown etc.
  • follow-up of suppliers’/creditors’ turnovers
  • search and selection of invoices and entries using multiple criteria (open, past due, paid invoices, etc.)
  • customisable output of statements (open posts, time lines, papers, account statements, etc.)
  • complete management of VAT
  • financial and cost accounting according to different VAT rates
  • possibility of importing accounting entries from external systems and of integration with financial and cost accounting

Fixed asset management

Offers numerous features to allow simplified management of tangible, intangible and financial assets.

  • hierarchical classification of assets in groups, subgroups etc.
  • licence periods to record entries from…to
  • management of data concerning each asset:
    • description
    • inventory number
    • serial number:
      • contract
      • supplier
      • insurance
      • maintenance
    • manufacturer
    • volume
    • place, location
    • insurance value (fire, CRI, machinery breakdown)
    • estimated actual value
    • assessed value
  • specification of financial asset accounts as well as cost centre, account and type of depreciation charges
  • specification of depreciation modes, degressive, linear/variable/unlimited, rate, depreciation and duration, and computational interests
  • customisable output of statements (open posts, time lines/expiry, papers, account statements, etc.)
  • possible transfer to Excel
  • complete management of VAT
  • financial and cost accounting breakdown according to different VAT rates
  • importing accounting entries from external systems
  • interest calculation in accounts receivable

Consolidation

Consolidation manages consolidation for one or several companies in one or several consolidating entities which can also be consolidated on an unlimited number of levels.

  • flexible management of the chart of accounts
  • overall integration in the balance sheet of total assets and liabilities due
  • manual entries
  • multi-currency consolidation with automatic conversion in the base currency of the consolidating company and preservation of entries in the original currency
  • consolidation over several accounting periods
  • disponibility of lists defined in financial accounting and possibility to display results:
    • according to the consolidating company
    • with or without entries belonging to of the consolidating company

Cashflow management

Cash mangement application is an intercompany system allowing collection balances on current accounts (cash based system, banks, post, receivable, payable, …). It also enables a company to plan the needs for financial resources in the short and mid terms.

  • management of multi-currencies
  • taking into account previsional deadlines with fixed payments (salaries, loans, leasing, etc.)
  • planning of budgeted inputs and outputs
  • ratio between actual amounts and budgeted amounts
  • presentation of a cash table in a daily, weekly or monthly format
  • summing up of accounts from several companies
  • direct access to the accounts balances of each company
  • cash management and cash flows – this allows the management of cash and cash flows integrated to Syslog solutions (according to ISO-20022 standards)

Management accounting

Cost & budgetary accounting

Among its numerous features, this application allows the structuring the centers (costs, prices, etc.) at several levels, and to spread budgets according to multiple criteria.

  • free structure of the chart of accounts defined on two lines:
    • types of centres: cost centre, profit centre, project, etc.
    • type of cost
  • centre structures on several levels and hierarchies
  • unlimited number of structures according to centre classifications
  • performance review per level with a cost breakdown on levels and lower centres (display on a screen and printing of lists)
  • budgeting according to different weighting methods (monthly, annual, periodic)
  • budget review with historical record
  • budgets for services with automatic calculation of charge rates (fixed or floating) de prestations avec calcul automatique des taux d’imputation (fixes et variables)
  • management of flexible budgets according to production volumes
  • budget distribution and effective cost according to multiple criteria (shares, weight of receiving centres, activities, etc.)
  • management of values and quantities both for budgets and effective costs
  • integrated concept of management with immediate update of cost/product from auxiliary applications (debtors, creditors, fixed assets, salaries, etc.)
  • analysis of budget variances in amount/quantity/percentage
  • automatic importing of entries from external systems
  • transfer of data to Excel
  • flexible structuring of statements and counts
  • integration with auxiliary accounting